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Job Title Accounting Coordinator
Location Grand Prairie, TX
Department Administration
FLSA Status Non-Exempt
Shifts hiring Full-time


To bring help and hope to patients and families following a terrible trauma, a sudden medical event, or any medical transport. To be part of the finest EMS team in the United States.

This position is responsible for assisting the Controller with basic accounting functions within the CareFlite Accounting Department.  This person will support the accounts payable and the payroll processing function.

This position requires a personal commitment to CareFlite’s mission and core values and the willingness to demonstrate those core values in all activities performed for CareFlite or while representing CareFlite.  The incumbent(s) of this position are active participants in the organization and support the changes necessary for the organization’s survival.


This position reports directly to the Controller.  This position is not responsible for the supervision of any other CareFlite personnel but must work collaboratively with other personnel to resolve any accounting issues.



No specific duties.

Customer Service: 

Works with Controller and managers from all departments to resolve issues that may occur.  Assists in the input of accounts payable invoices and PO’s as needed.  May also produce weekly accounts payable checks and assist with filing.  This position serves as a resource for payroll processing and will assist the payroll supervisor in all areas.  This may involve verifying timecards, entering payroll information, processing payroll, and reviewing tax related filings.  This includes general ledger reconciliations and other duties that may be assigned by the Controller.

Quality Assurance: 

Reports errors and omission in accounting records promptly.

Incumbent(s) will actively participate in quality assurance/improvement activities as directed by their supervisor. Each incumbent will provide feedback in a positive, proactive manner on quality assurance/improvement activities, which impact their practice.

Fiscal Responsibility: 

Incumbent(s) will identify efficiency or cost saving ideas in a timely manner to their immediate supervisor.


Incumbent(s) will focus their efforts on supporting their co-workers at all times.

Incumbent(s) will be supportive of diversity within the work setting and will address co-workers in a respectful manner at all times.  Personal issues will be addressed outside the workplace.  Constructive criticism of a co-worker or supervisor will be offered in a private setting and delivered in a positive and respectful manner.


Incumbent(s) manage their time appropriately to ensure that all areas of their job responsibilities are adequately covered.  Actively seeks out additional assignments or assists co-workers with their tasks when they have completed their tasks.

Has active listening skills.  Communicates to co-workers and the public in a clear, concise and positive manner, both orally and in writing.

Demonstrates a positive approach to problem solving and utilizes the chain of command appropriately to resolve work related issues.

Possesses and demonstrates sound judgment and objectivity in payables decision-making, including sound airworthiness determinations, clinical determinations, and business determinations.

Initiates work independently without direction and can be relied upon to complete tasks without continual supervision.

Maintains personal knowledge of area of expertise through industry contacts, review of pertinent literature and utilization of available educational resources.

Maintains ethical, courteous and professional behavior, which reflects favorably on CareFlite.  Adheres to the CareFlite Corporate Compliance Manual.

Monitors own areas of strength and weakness and seeks out opportunities and/or guidance for improvement.  Seeks appropriate channels for personal and professional development. 

Demonstrates flexibility and has the ability to respond to changing priorities. 

Demonstrates changes in behavior or attitude following constructive guidance.

Deals with conflict in an appropriate and effective manner.

Exhibits a positive attitude in support for CareFlite.  Refrains from making negative comments about CareFlite, hospital and/or staff.

Written and oral communications are clear and concise.


College degree or accounting course work preferred.

Minimum two years experience in accounting field.

Proficient with word processing of software and Excel.  Knowledge of Great Plains as well as ADP would be preferred.



ADA Requirements

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OSHA Job Category

__X_    Category III: tasks that involve no exposure to blood, body fluids or tissues and Category I tasks are not a condition of employment.

The normal work routine involves no exposure to blood, body fluids or tissues (although situations can be imagined or hypothesized under which anyone, anywhere might encounter potential exposure to body fluids).  Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency medical care or first-aid or to be potentially exposed in some other way.  Tasks that involve handling implements or utensils, use of public or share bathroom facilities or telephone and personal contacts such as handshaking are Category III tasks.


The competence of the employee in performing his/her job duties is evaluated during orientation to his/her position and will be demonstrated, maintained and improved on an ongoing basis.

The statements contained in the position reflect the general duties considered necessary to describe the principle functions of the job identified, and shall not be considered a detailed description of all the work requirements that may be inherent in the position.


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